All posts by Dingosoft

We’ve Reinvented the Ledger!

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So, what is Dingosoft Ledger Manager? Good question! We’re not really sure. We think it’s a “multipurpose subledger”.

Remember the old manual accounting journal and ledger books? They were just blank pages divided up into various vertical columns. They didn’t have a specific purpose – you could use them for whatever you liked. They were “multipurpose”. When accounting became computerised we developed specialised journals and ledgers – like accounts receivable and inventory. These subledgers are great at what they do, but there are only a handful of them. What if you wanted a subledger for some other balance sheet account?

I’d like to be able to say that we thought this all through logically and realised in a flash of brilliance that what was needed was a true multipurpose subledger, but what really happenned was we kept getting enquiries from prospects asking if our Trust Accounting module could do this or that or some other thing (we think about half the users of our T/A product are using it for some purpose other than trust accounting). We could see that T/A was close to what many of these prospects wanted, but being a specialised sub-ledger, it had restrictions that got in the way. So about 15 months ago we started developing an alternative that was flexible enough to do all the things these prospects wanted. After many iterations, we have a product that basically evolved into what we only realised in hindsight is a multipurpose subledger. Like they say, “necessity is the mother of invention”.

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Basically, Ledger Manager is a standard Sage 300 submodule, developed in the Sage 300 SDK with strict adherance to Sage 300 standards and has all standard features. It has accounts which can have a debit or credit balance as well as the usual account groups, account sets etc. It has a separate account holder database, so you can optionally attach account holders to accounts. Account holders can have multiple contacts. All contact info is held in our Contact Manager module, so only ever needs to be changed in one place. It has full batch processing of cash receipts, cash payments, journals and transfers between accounts. It has average daily balance interest calculation with multiple options for interest payout/reinvestment etc. It prints statements as well as all the usual reports. It has an account reconciliation function for matching debits off against credits. It handles quantities, with accounts having both an amount as well as a quantity balance (think shares/units for funds etc). It is multicurrency and handles tax, salesperson commissions and has full bank and G/L integration. Standard features include optional fields, import/export and VBA macros. It also integrates with our EFT Services module. We even have Visual Process Flows:

lm2

So what can you use it for? Well really, every prospect so far is different. It can be used as a subledger for pretty much any balance sheet account. You could even use it as an A/R or A/P subledger by entering invoices as journals and using the reconciliation feature to match receipts/payments against the invoices. Of course you wouldn’t use it for that as the dedicated A/R & A/P modules would do a much better job of it, but I just mention it to give you an idea of what it can do. With it’s ability to track quantities you could probably even use it as a simple I/C module (again – not that you would). Probably more useful in finance than say manufacturing, it would actually be perfectly useful banking software with it’s multiple accounts per customer (including joint accounts etc.) all with central contact information. Average daily balance interest calculation and statement printing etc. And all for probably a few million dollars less than the next cheapest banking software. (Don’t laugh – we did actually have a small boutique bank as a prospect once!). The ability to track quantities also means that funds – as in mutual funds, hedge funds, pension funds etc. – are now prospects as you can have quantities in all transactions and maintain a unit or share balance for each account. We are also very open to evolving the product and adding new functionality if there is a particular industry that requires it. If you would like to discuss a particular use for the product, please contact info@dingosoft.com.au.

The 2014 and 2016 on-premise versions are currently available and the 2016 web user interface will be later in 2016.

More info at our website here: www.dingosoft.co

 

Dingosoft

 

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Sage 300 ERP Competitive Advantage – Trust Accounting

 

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ERP applications all do pretty much the same things. You know; G/L, A/R, A/P, O/E, I/C, P/O & Manufacturing.

Wouldn’t it be great if Sage 300 ERP had a core accounting module that no other ERP application had?

Well now it does! Thanks to Dingosoft, Sage 300 ERP is the only ERP application with a true “T/A” (Trust Accounting) module.

So who needs T/A? It must be a pretty small market I hear you say! Well, for a start most law firms need T/A. There are around 50,000 law firms with 2 or more partners in the U.S. alone. Compare that to the current approx. 40,000 Sage 300 ERP sites worldwide.

Then there’s all the real estate agents and property managers, insurance brokers, public accountants and a whole bunch of other types of businesses that have to hold and keep track of other peoples money for a variety of reasons.

And with increasing legislation and regulations in regard to the handling of clients money, the need for good trust accounting software is increasing.

Like to see a demo? We’ve just uploaded a video for you here: http://youtu.be/ZC3vf5M8BnE

 

John Paterson | CEO

Dingosoft

 

 

 

Mr. Ronald Black Lives Here…

Mr. Ronald Black has been a loyal Sage 300 ERP Sample Company Inc. customer for a long time – certainly since the ACCPAC Plus days if not before. But did you know that all this time Mr. Black has been living in a very nice 6 bedroom / 3 bathroom spanish style home with huge back yard with a four car carport?

Neither did I until the other day when I was testing a new feature in the 2014 version of the Dingosoft Contact Manager product which provides Google Maps integration for the main customer and vendor addresses in A/R and A/P. (Previously Google Maps integration was only available for “contacts” addresses).

Customer contacts screen
Customer contacts screen

Most of the addresses in the sample data are obviously fake (I can confirm that there really isn’t an “Anytown CA”), but clicking on Mr. Ronald Black’s address took me to a real address here:

Ronald Black's House
Ronald Black’s House

So there you go. You now know what Mr Ronald Black’s house looks like 😉

By the way, Contact Manager isn’t really a “contact manager” app. – what I mean is it’s not a CRM wannabe – it’s really just an awesome central contact database which allows you to attach multiple contacts to customers, vendors and trust accounts.

The central contact maintenance screen in Common Services.
The central contact maintenance screen in Common Services.

We actually had to develop this product to go with our Trust Accounting module as we needed a database of clients as well as payors/payees. Unlike A/R and A/P where the payors/payees are always the customers/vendors, with trust accounting the payor/payee could be anyone. For example, a real-estate agent must hold a clients pre-paid advertising funds in a trust account when selling a property. When it comes time to take money out of the account to pay for advertising, the payee will be whichever newspaper/website/etc. that the property was advertised in. (Of course, the invoice from the newspaper will probably be for multiple properties which isn’t a problem for our T/A app as a single payment can be easily split across multiple trust accounts – something most cheaper T/A products can’t do. Just sayin’ 😉 )

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